NEW EMPLOYEE INFORMATION The I-9 needs to be completed by the employee and related documents shown to you within 3 business days.  You can find the I-9 here  www.uscis.gov/files/form/I-9.pdf The W-4 needs to be completed by the employee so that employers know how much federal tax to withhold.  You can find this form here www.irs.gov/pub/irs-pdf/fw4.pdf For employees working in Louisiana, they need to fill out an L-4 which lets employers know how much Louisiana state tax to withhold. You can find this form here L-4 EMPLOYEE TERMINATION If you Terminate an employee you need to file the Separation Notice with the Louisiana Department of Labor here www.laworks.net/Downloads/UI/77form.pdf GENERAL INFORMATION General information for Louisiana Employers can be found in this Employer Handbook www.laworks.net/Downloads/Employment/EmployerHandbook.pdf As a reminder, you should ask your employees to update their address and status annually.  If their filing status has been changed they should fill out new W-4s and L-4s.  Annual Bonuses should be treated as payroll checks so that taxes are withheld and reflected on the employee's W2 at year end. For Contract workers, upon hiring they should fill out a W-9 www.irs.gov/pub/irs-pdf/fw9.pdf  or W-9.